Good Intentions Are Not a Mentoring Program: How Healthcare Builds People Who Stay
Every healthcare organization says it offers mentorship.
But can anyone explain what the clinician is working on, who owns the outcome, and when progress will be reviewed?
If not, the organization may have mentors, but it does not have a mentoring program.
In this episode of The Operator, Jimmy McKay and Larry Benz examine one of healthcare’s most common operational gaps: the distance between promising mentorship and actually delivering it.
Larry argues that mentorship fails not because people do not care, but because organizations treat it as discretionary work. It is rarely measured, rarely rewarded, and often absent from job descriptions, performance reviews, and operating dashboards.
The result is predictable. Mentoring gets pushed aside when schedules fill, productivity pressure rises, and the best clinicians become too busy to develop the next generation.
The conversation moves beyond mentoring itself and into a larger question: what do an organization’s systems reveal about its real priorities?
Key ideas include:
- Why pairing two people does not create a mentoring program
- The four structural elements most programs are missing
- Why friendship and occasional coffee chats cannot replace development
- How milestones and monthly checkpoints make progress visible
- Why mentoring should be part of senior clinicians’ job descriptions
- How incentives affect whether mentorship actually happens
- The two questions that reveal whether a program is real
- Why mentoring functions as an employee-engagement system
- The danger of treating clinicians as interchangeable headcount
- Why regrettable turnover matters more than net hiring numbers
- How strong development programs create destination employers
- Why human capital deserves the same investment discipline as new clinics and equipment
- How mentorship influences recruitment cost, retention, productivity, and margin
00:00 The Mentorship Promise Nobody Verifies
00:54 Healthcare’s Most Common Operational Lie
02:05 A Mentor Is Not a Mentoring Program
03:18 Structure Is the Whole Thing
03:55 Why Mentorship Disappears After Hiring
06:05 Put Mentoring in the Job Description
06:59 Friendship Is Not a Development System
09:00 The Real Problem: Nobody Owns It
10:41 Two Changes You Can Make Tomorrow
12:09 The Question Every New Graduate Should Ask
13:17 The Two-Question Mentorship Test
14:19 Mentorship as an Engagement Detector
16:16 Stop Treating Clinicians Like Commodities
17:23 How Destination Employers Are Built
18:45 Invest in Human Capital Like a Real Asset
20:04 Good Intentions Are Not a System
The takeaway is not that every organization needs a complicated program.
It is that work without ownership, measurement, and accountability disappears when people get busy.
Good intentions are not a system.
Subscribe to The Operator on Substack for more ideas on healthcare leadership, operations, talent, and sustainable growth.
00:00:04.343 --> 00:00:04.783
There it is.
00:00:04.942 --> 00:00:05.764
Big fancy intro.
00:00:05.804 --> 00:00:07.844
It's official here on the operator
00:00:07.884 --> 00:00:08.385
podcast.
00:00:09.025 --> 00:00:11.208
This week, Larry dives into this.
00:00:12.208 --> 00:00:14.849
Every health care organization says they
00:00:14.869 --> 00:00:15.851
have great mentorship.
00:00:15.891 --> 00:00:16.631
It's the M word.
00:00:16.971 --> 00:00:18.132
It's on the career page.
00:00:18.371 --> 00:00:19.492
It's in the job posting.
00:00:19.972 --> 00:00:21.975
It's something every new grad looks for
00:00:22.074 --> 00:00:23.995
and hears during the interview.
00:00:24.657 --> 00:00:26.178
The latest article on the operator asks a
00:00:26.257 --> 00:00:26.897
simple question.
00:00:27.538 --> 00:00:28.039
How do you know?
00:00:28.870 --> 00:00:29.411
How do you know?
00:00:29.971 --> 00:00:31.931
Because assigning someone a mentor isn't
00:00:31.952 --> 00:00:34.112
the same as having a mentoring program.
00:00:34.392 --> 00:00:36.232
Those are two different things.
00:00:37.192 --> 00:00:38.912
So Larry, let's start here.
00:00:39.274 --> 00:00:41.973
You open by saying every healthcare
00:00:41.993 --> 00:00:45.354
organization promises mentorship.
00:00:45.795 --> 00:00:47.576
Why do you think so many organizations,
00:00:47.896 --> 00:00:50.136
they genuinely believe or at least say
00:00:50.375 --> 00:00:51.337
they're delivering it,
00:00:51.377 --> 00:00:52.957
but why is that a disconnect?
00:00:54.033 --> 00:00:54.353
Yeah,
00:00:54.393 --> 00:00:56.274
I think it's because nobody ever checks.
00:00:56.414 --> 00:00:58.496
I mean, if you think about, you know,
00:00:58.616 --> 00:01:00.518
I think if you check your benefits,
00:01:00.579 --> 00:01:01.820
you got health insurance, well,
00:01:01.859 --> 00:01:03.421
you got to get a health insurance card,
00:01:03.502 --> 00:01:03.741
right?
00:01:04.582 --> 00:01:07.585
And it's just the most common lie that
00:01:07.665 --> 00:01:08.947
I see in operations,
00:01:09.367 --> 00:01:10.888
maybe not a deliberate one.
00:01:11.873 --> 00:01:13.254
Because mentoring, on the one hand,
00:01:13.275 --> 00:01:14.715
is supposed to be unstructured.
00:01:14.754 --> 00:01:15.474
But on the other hand,
00:01:15.495 --> 00:01:16.596
if it's not structured enough,
00:01:16.656 --> 00:01:17.536
it won't exist.
00:01:18.436 --> 00:01:20.216
But it's a thing that everybody believes
00:01:20.257 --> 00:01:20.918
is happening,
00:01:20.938 --> 00:01:24.239
but nobody's really verifying it.
00:01:24.259 --> 00:01:26.659
And the promise during recruiting is
00:01:26.700 --> 00:01:27.879
somewhat sincere.
00:01:28.521 --> 00:01:29.641
But like any other system,
00:01:29.680 --> 00:01:30.802
it has to have checks in it and
00:01:30.841 --> 00:01:32.221
accountability to make sure that it's
00:01:32.262 --> 00:01:32.781
happening.
00:01:35.063 --> 00:01:36.944
Maybe they paired somebody on day one,
00:01:37.385 --> 00:01:39.025
but from that moment forward,
00:01:39.066 --> 00:01:40.546
nobody measures it, nobody owns it,
00:01:40.587 --> 00:01:41.647
nobody calendars it.
00:01:42.347 --> 00:01:44.109
And the only person who really fills the
00:01:44.150 --> 00:01:47.852
gap between the promise and the delivery
00:01:47.891 --> 00:01:48.692
is the new hire.
00:01:48.893 --> 00:01:50.194
And she or he is not going to
00:01:50.233 --> 00:01:52.795
name it because they're polite and they're
00:01:52.855 --> 00:01:53.275
new.
00:01:53.376 --> 00:01:55.037
And, you know,
00:01:55.076 --> 00:01:57.659
so it starts to unwind and evolve.
00:01:57.698 --> 00:02:00.260
And eventually it's probably the reason
00:02:00.299 --> 00:02:01.340
why a lot of people leave.
00:02:04.703 --> 00:02:06.064
You know, you're assigned a mentor,
00:02:06.084 --> 00:02:08.627
you're introduced by email on week one,
00:02:08.667 --> 00:02:10.108
you have coffee on week two,
00:02:10.147 --> 00:02:11.028
by week six,
00:02:11.769 --> 00:02:13.031
you were planning on meeting again.
00:02:13.491 --> 00:02:15.072
The intention was there, but as you said,
00:02:15.092 --> 00:02:15.973
there's no structure.
00:02:16.674 --> 00:02:17.794
I think the title says a lot.
00:02:17.895 --> 00:02:18.936
Everybody has mentoring,
00:02:18.996 --> 00:02:22.318
almost nobody has a mentoring program.
00:02:22.359 --> 00:02:24.039
You sort of covered that a second ago
00:02:24.060 --> 00:02:24.420
there, right,
00:02:24.461 --> 00:02:26.282
about the difference between that is one
00:02:26.301 --> 00:02:28.084
is a promise, the other is a process,
00:02:28.144 --> 00:02:28.283
right?
00:02:28.973 --> 00:02:29.652
No, that's right.
00:02:29.772 --> 00:02:30.993
It has to have structure.
00:02:31.014 --> 00:02:33.375
It has to be systematic.
00:02:33.895 --> 00:02:36.036
And when something is systematic, Jimmy,
00:02:36.075 --> 00:02:39.537
it's defined, it's taught, it's lived,
00:02:39.576 --> 00:02:41.397
it's monitored, it's re-engineered,
00:02:41.437 --> 00:02:43.438
it's held accountable, it's rewarded.
00:02:45.539 --> 00:02:46.379
Everybody has mentoring,
00:02:46.419 --> 00:02:48.700
two people paired up, good intentions,
00:02:48.860 --> 00:02:50.461
maybe even an occasional coffee.
00:02:51.241 --> 00:02:53.663
But the program has four things the
00:02:53.682 --> 00:02:54.764
brochure skips.
00:02:55.163 --> 00:02:56.504
It has to have milestones and a
00:02:56.544 --> 00:02:57.025
curriculum.
00:02:57.986 --> 00:02:58.907
Number one, number two,
00:02:58.948 --> 00:03:00.949
it has to have a written development plan.
00:03:01.449 --> 00:03:03.570
You have to have mentors who are trained.
00:03:03.591 --> 00:03:06.514
Would you train a therapist to be a
00:03:06.574 --> 00:03:08.574
clinical supervisor for a student?
00:03:08.615 --> 00:03:09.276
Of course you would.
00:03:09.316 --> 00:03:09.575
In fact,
00:03:09.596 --> 00:03:11.417
the APTA has a credential for it.
00:03:12.057 --> 00:03:14.479
You ought to do the same with mentorship
00:03:14.580 --> 00:03:17.021
and it has to have obviously bilateral
00:03:17.062 --> 00:03:17.901
accountability.
00:03:18.802 --> 00:03:20.824
And here's the part people really get
00:03:20.884 --> 00:03:21.485
wrong.
00:03:21.784 --> 00:03:23.907
Structure isn't the boring part of
00:03:23.967 --> 00:03:24.407
mentoring.
00:03:24.586 --> 00:03:25.807
It is the whole thing.
00:03:25.828 --> 00:03:27.248
Yeah,
00:03:27.308 --> 00:03:29.170
assigning a mentor is not a mentoring
00:03:29.211 --> 00:03:30.812
program any more than buying a gym
00:03:30.991 --> 00:03:32.312
membership as a workout, right?
00:03:32.712 --> 00:03:34.675
Both are real, both are well intentioned,
00:03:34.715 --> 00:03:37.917
but both produce exactly nothing without a
00:03:37.956 --> 00:03:40.519
formalized structure that turns, you know,
00:03:40.919 --> 00:03:42.741
intention into repetition,
00:03:43.260 --> 00:03:45.102
and then repetition into, you know,
00:03:45.122 --> 00:03:46.543
what you're really looking for is outcomes
00:03:46.584 --> 00:03:47.084
and results.
00:03:47.485 --> 00:03:47.705
Yeah,
00:03:47.725 --> 00:03:49.367
you want to change or you want to,
00:03:49.508 --> 00:03:52.250
you know, you're selling structure.
00:03:52.270 --> 00:03:53.450
And if it lacks to be there,
00:03:53.790 --> 00:03:54.692
everybody gets cheated.
00:03:55.032 --> 00:03:55.992
You mentioned this,
00:03:56.633 --> 00:03:57.875
something you call the recruiting
00:03:57.914 --> 00:03:58.596
brochure.
00:03:59.135 --> 00:04:00.897
I've said this phrase before, you know,
00:04:01.018 --> 00:04:01.957
you're in the middle of something like
00:04:01.978 --> 00:04:03.118
this was not on the brochure.
00:04:03.219 --> 00:04:03.379
You know,
00:04:03.400 --> 00:04:04.401
I didn't see I didn't see this one.
00:04:04.420 --> 00:04:05.542
I didn't think this was happening when I
00:04:05.602 --> 00:04:06.002
signed up.
00:04:06.021 --> 00:04:08.144
That felt just painfully familiar.
00:04:08.604 --> 00:04:10.205
So how does mentorship become something
00:04:10.224 --> 00:04:11.626
that's great for recruiting,
00:04:11.765 --> 00:04:13.507
looks awesome on the brochure with some
00:04:13.526 --> 00:04:15.367
stock images and some people smiling,
00:04:15.647 --> 00:04:17.809
but quietly disappears after day one?
00:04:18.449 --> 00:04:19.769
Yeah, and if you look,
00:04:20.151 --> 00:04:22.672
you'd be hard-pressed to find a physical
00:04:22.692 --> 00:04:25.213
therapy company or a healthcare company
00:04:25.973 --> 00:04:28.055
that doesn't promise mentorship.
00:04:28.514 --> 00:04:30.656
So it's built as a recruiting asset,
00:04:30.836 --> 00:04:33.718
but it's not an operating commitment with
00:04:33.757 --> 00:04:34.619
intentionality.
00:04:35.598 --> 00:04:37.199
um it's really one of the one of
00:04:37.240 --> 00:04:39.060
the two or three things that a clinician
00:04:39.120 --> 00:04:42.401
is sold on you know schedule you'll have
00:04:42.440 --> 00:04:45.721
some flexibility uh you'll hours or eight
00:04:45.742 --> 00:04:49.942
to whatever and money um and we're going
00:04:49.983 --> 00:04:51.963
to mentor you we have a strong commitment
00:04:51.983 --> 00:04:54.165
to it so it's so sick the closure
00:04:54.185 --> 00:04:57.826
right then the investment ends the moment
00:04:57.865 --> 00:04:59.906
they sign no curriculum like i said is
00:04:59.947 --> 00:05:00.826
behind the sentence
00:05:01.846 --> 00:05:04.269
uh no protected time no one no one's
00:05:04.309 --> 00:05:05.588
job it is to make it real i
00:05:05.608 --> 00:05:07.310
will tell you that a lot of companies
00:05:08.391 --> 00:05:10.952
started substituting mentorship for
00:05:10.992 --> 00:05:13.673
formalized residency and there is some
00:05:13.713 --> 00:05:15.595
truth to that right i mean you know
00:05:15.615 --> 00:05:18.656
because then the apta approved clinical or
00:05:18.697 --> 00:05:21.718
abpts approved clinical residencies abt
00:05:21.939 --> 00:05:23.660
ref whatever the name of that is the
00:05:23.680 --> 00:05:25.781
initials are um you have to have so
00:05:25.821 --> 00:05:28.002
many mentoring hours that's a requirement
00:05:28.802 --> 00:05:30.103
although they've gotten pretty
00:05:30.144 --> 00:05:32.846
lackadaisical is that remote is that what
00:05:32.865 --> 00:05:35.127
does that really mean so i think for
00:05:35.166 --> 00:05:37.187
a while that started to be the substitute
00:05:37.288 --> 00:05:39.009
but you really should have both because
00:05:39.089 --> 00:05:40.911
mentoring involves clinical and
00:05:40.971 --> 00:05:43.812
non-clinical the the the socialization the
00:05:43.932 --> 00:05:46.935
you know other support services you know
00:05:46.995 --> 00:05:48.154
we had mentoring when i was in the
00:05:48.194 --> 00:05:50.117
military and that was somebody who helped
00:05:51.036 --> 00:05:53.538
guide you to the socialized lifestyle of a
00:05:53.579 --> 00:05:56.781
military person, how to access services,
00:05:56.880 --> 00:05:57.742
who to know,
00:05:58.523 --> 00:06:01.444
sort of the informal networking, all that.
00:06:01.504 --> 00:06:02.384
Now, in a company, though,
00:06:02.404 --> 00:06:03.846
you could spot this stuff out in a
00:06:03.906 --> 00:06:05.187
minute.
00:06:05.206 --> 00:06:06.367
The mentorship appears,
00:06:06.387 --> 00:06:09.591
and it's oftentimes even in the offer
00:06:09.651 --> 00:06:11.252
letter, right, or on the career page.
00:06:12.293 --> 00:06:14.374
But it's not in anybody's job description.
00:06:15.954 --> 00:06:17.336
If you're an experienced therapist and
00:06:17.355 --> 00:06:19.016
your job description doesn't have that
00:06:19.057 --> 00:06:19.298
you're
00:06:20.017 --> 00:06:21.120
supposed to be a mentor,
00:06:21.180 --> 00:06:22.862
you don't get somewhat rewarded for it.
00:06:23.463 --> 00:06:24.764
You know, in dental, it's interesting.
00:06:24.805 --> 00:06:27.189
We actually pay our dentists to be mentors
00:06:27.629 --> 00:06:28.730
because they go out of their way.
00:06:28.750 --> 00:06:29.872
It can actually decrease their
00:06:29.913 --> 00:06:31.514
productivity and their productivity is
00:06:31.535 --> 00:06:32.036
their income.
00:06:32.670 --> 00:06:34.673
And so we actually backed that commitment
00:06:34.833 --> 00:06:36.613
out with a little different, you know,
00:06:36.694 --> 00:06:38.475
it's why we have so many dental directors
00:06:38.516 --> 00:06:39.997
and I think PT should go to that
00:06:40.057 --> 00:06:40.377
model.
00:06:40.437 --> 00:06:43.339
I think PT should have PT, you know,
00:06:43.399 --> 00:06:46.103
directors, not clinical directors,
00:06:46.142 --> 00:06:48.504
not businessy, but on the purely on the,
00:06:48.685 --> 00:06:51.047
on the clinical side that rewards them for
00:06:51.086 --> 00:06:52.447
going out of the way and being mentors,
00:06:52.588 --> 00:06:54.329
you know, otherwise what, what, you know,
00:06:54.350 --> 00:06:55.591
show me an incentive and I'll show you
00:06:55.610 --> 00:06:57.853
an outcome and it's just not going to
00:06:57.872 --> 00:06:58.252
be done.
00:06:59.028 --> 00:06:59.608
Yep.
00:06:59.627 --> 00:07:02.110
You mentioned that coffee chat that I just
00:07:02.209 --> 00:07:03.490
sort of alluded to a second ago.
00:07:03.550 --> 00:07:06.151
Two people meeting up, good intentions,
00:07:07.052 --> 00:07:07.752
no structure,
00:07:08.452 --> 00:07:11.274
both sort of waiting for magic to happen.
00:07:11.494 --> 00:07:14.435
Why is that model almost always guaranteed
00:07:14.475 --> 00:07:15.536
to fail?
00:07:15.576 --> 00:07:15.675
Yeah,
00:07:15.716 --> 00:07:18.197
it's guaranteed to fail on the clinical
00:07:18.237 --> 00:07:18.637
side.
00:07:19.519 --> 00:07:22.262
because really that model runs on
00:07:22.302 --> 00:07:23.961
friendship, and friendship's a good thing,
00:07:24.302 --> 00:07:26.524
but friendship's not a development system.
00:07:27.184 --> 00:07:29.084
How many of your friends sit down with
00:07:29.105 --> 00:07:30.565
you and guide you, Jimmy?
00:07:30.646 --> 00:07:32.307
They don't, and so there's no milestones.
00:07:32.326 --> 00:07:33.507
There's no way to know if anyone's
00:07:33.548 --> 00:07:34.887
progressing, no curriculum.
00:07:35.288 --> 00:07:37.490
Content is whatever top of mind that week.
00:07:38.550 --> 00:07:39.850
There's really no plan.
00:07:39.891 --> 00:07:41.432
Some people have a journal club and they
00:07:41.471 --> 00:07:42.392
call that mentoring.
00:07:42.452 --> 00:07:44.595
Journal club is certainly a function for
00:07:44.654 --> 00:07:46.035
it, but that's not mentoring.
00:07:47.036 --> 00:07:48.576
And the other thing is the mentors always
00:07:48.596 --> 00:07:51.218
get busy because they're getting beeped by
00:07:51.259 --> 00:07:53.620
their BI tool about their productivity and
00:07:53.721 --> 00:07:54.581
units per visit.
00:07:54.641 --> 00:07:59.264
And the reality is your best clinicians
00:07:59.303 --> 00:08:01.165
are really busy and they're probably some
00:08:01.185 --> 00:08:02.125
of your best mentors,
00:08:02.185 --> 00:08:04.507
which is why exactly their schedule is
00:08:04.567 --> 00:08:04.807
full.
00:08:05.629 --> 00:08:06.649
But here's the reality to tell.
00:08:08.089 --> 00:08:10.230
We would never run clinical training this
00:08:10.290 --> 00:08:10.550
way.
00:08:10.930 --> 00:08:12.071
Spend time with patients,
00:08:12.091 --> 00:08:13.052
you'll pick it up, right?
00:08:14.052 --> 00:08:14.971
We would never do that.
00:08:15.331 --> 00:08:16.932
We define the competencies,
00:08:17.413 --> 00:08:18.533
we sequence them,
00:08:18.552 --> 00:08:20.593
and we check whether they're reached.
00:08:20.634 --> 00:08:22.415
That's what we do with student interns
00:08:22.855 --> 00:08:23.774
that are on their clinicals.
00:08:24.314 --> 00:08:26.735
Mentoring deserves the same discipline.
00:08:27.456 --> 00:08:29.557
The question isn't whether it feels good,
00:08:29.576 --> 00:08:31.838
it's whether anyone is really measuring
00:08:32.977 --> 00:08:34.278
measurably better for it.
00:08:34.859 --> 00:08:37.078
We used various systems over the years,
00:08:37.119 --> 00:08:39.460
but checklists and skill checklists and
00:08:39.899 --> 00:08:41.600
making sure that people understood the
00:08:41.639 --> 00:08:43.640
clinical prediction rule or understood a
00:08:43.701 --> 00:08:45.301
certain manual therapy technique.
00:08:47.402 --> 00:08:49.522
And that level of accountability is a good
00:08:49.562 --> 00:08:49.903
thing.
00:08:50.623 --> 00:08:51.663
And if done right,
00:08:51.702 --> 00:08:54.604
it helps a therapist progress to mastery
00:08:55.244 --> 00:08:56.683
and to board certification,
00:08:56.703 --> 00:08:58.304
which is sort of the ultimate,
00:08:58.745 --> 00:08:59.424
which is what you want.
00:09:00.017 --> 00:09:01.038
Yeah,
00:09:01.097 --> 00:09:02.639
one of the biggest ideas that I didn't
00:09:02.679 --> 00:09:05.022
think about because I've been on the
00:09:05.062 --> 00:09:07.105
receiving end of this recruiting brochure
00:09:07.524 --> 00:09:09.346
is that mentoring isn't disappearing
00:09:09.386 --> 00:09:10.347
because people don't care.
00:09:10.388 --> 00:09:11.589
They're not qualified or they're not
00:09:11.668 --> 00:09:12.070
there.
00:09:12.169 --> 00:09:14.532
Simply, it's because nobody owns it.
00:09:15.013 --> 00:09:17.475
So that accountability is the missing
00:09:17.515 --> 00:09:18.716
ingredient, it seems like.
00:09:19.490 --> 00:09:22.072
yeah absolutely um you know you get what
00:09:22.091 --> 00:09:24.373
you measure and what you reward and in
00:09:24.432 --> 00:09:27.254
really most platforms mentoring doesn't
00:09:27.293 --> 00:09:29.634
show up in a metric doesn't show up
00:09:29.654 --> 00:09:31.595
in a board deck unless they're trying to
00:09:31.615 --> 00:09:33.255
impress somebody there's no incentives
00:09:33.275 --> 00:09:35.015
there's no review it's it's purely a
00:09:35.076 --> 00:09:36.376
discretionary effort
00:09:37.236 --> 00:09:39.239
laid on top of a full clinic load.
00:09:39.278 --> 00:09:39.679
Like I said,
00:09:39.700 --> 00:09:41.822
I think you have to reward clinicians for
00:09:41.841 --> 00:09:42.162
that.
00:09:43.264 --> 00:09:46.947
I had a meritocracy system where maybe
00:09:46.986 --> 00:09:49.470
didn't pay them extra for the mentoring
00:09:49.509 --> 00:09:50.150
time,
00:09:50.250 --> 00:09:52.533
but those time counted towards
00:09:53.374 --> 00:09:56.255
a classification system that moved them up
00:09:56.316 --> 00:09:58.738
the ladder where they did get paid more
00:09:58.778 --> 00:10:00.899
money and or more paid time off it
00:10:00.918 --> 00:10:02.259
was a combination of both or in some
00:10:02.299 --> 00:10:04.561
cases a one-time bonus you know
00:10:04.600 --> 00:10:06.222
discretionary effort is the first thing
00:10:06.243 --> 00:10:08.163
that we cut when we're under pressure you
00:10:08.183 --> 00:10:10.424
know right units per visit visits and you
00:10:10.445 --> 00:10:12.066
know all these all these things happening
00:10:12.427 --> 00:10:15.028
um and all that stuff really happens and
00:10:15.048 --> 00:10:16.990
the mentoring just slides and it's it's
00:10:17.029 --> 00:10:19.711
the same lesson the ninety day rule
00:10:19.750 --> 00:10:21.452
teaches that work isn't a role
00:10:22.351 --> 00:10:24.173
is the work that disappears the moment
00:10:24.192 --> 00:10:25.433
someone gets busy.
00:10:26.073 --> 00:10:27.475
The work that isn't a role, I mean.
00:10:27.934 --> 00:10:29.836
So when somebody gets busy,
00:10:30.596 --> 00:10:31.596
what gets shortchanged?
00:10:31.836 --> 00:10:34.239
Mentorship is that kind of thing.
00:10:35.759 --> 00:10:38.341
And you cannot run retention on favors or
00:10:38.400 --> 00:10:38.942
promises.
00:10:38.961 --> 00:10:40.001
You just can't.
00:10:40.062 --> 00:10:41.003
No, no.
00:10:41.143 --> 00:10:41.383
OK,
00:10:41.442 --> 00:10:43.183
so if I'm a clinic director or an
00:10:43.264 --> 00:10:43.964
owner listening,
00:10:44.004 --> 00:10:45.504
what's the smallest thing I could do?
00:10:45.544 --> 00:10:45.705
I mean,
00:10:45.725 --> 00:10:47.886
you describe what a really good mentoring
00:10:47.927 --> 00:10:48.246
program
00:10:49.028 --> 00:10:50.288
Should actually look like.
00:10:50.308 --> 00:10:51.490
So if someone's listening,
00:10:51.529 --> 00:10:52.951
what's the smallest thing they could do
00:10:52.990 --> 00:10:54.991
and implement tomorrow that would move
00:10:55.011 --> 00:10:56.613
them from, you know,
00:10:56.753 --> 00:10:59.394
wishes and good intentions toward a real
00:10:59.434 --> 00:11:01.096
program?
00:11:01.277 --> 00:11:01.437
Yeah,
00:11:01.456 --> 00:11:03.337
I think there there's a couple moves you
00:11:03.357 --> 00:11:05.460
can make in sort of one day's work.
00:11:05.539 --> 00:11:07.160
First thing I would do is write down
00:11:07.280 --> 00:11:08.942
what you believe the milestones are.
00:11:09.539 --> 00:11:11.441
what your new clinician should be able to
00:11:11.500 --> 00:11:13.182
do at thirty days, ninety days,
00:11:13.241 --> 00:11:14.003
six months.
00:11:14.523 --> 00:11:16.464
And I like monthly checkpoints and
00:11:16.504 --> 00:11:17.104
checklists.
00:11:18.024 --> 00:11:19.206
And you can certainly make them all
00:11:19.245 --> 00:11:20.547
electronic now and everything.
00:11:20.586 --> 00:11:22.548
But you could also now use A.I.
00:11:22.607 --> 00:11:23.727
and say, you know,
00:11:23.989 --> 00:11:25.669
all those kinds of things to protect it.
00:11:26.669 --> 00:11:29.211
That single act converts that coffee chat
00:11:29.231 --> 00:11:31.072
we talked about into something with a with
00:11:31.133 --> 00:11:34.215
a spine because progress becomes visible
00:11:34.274 --> 00:11:35.855
and really stalls when it's
00:11:36.696 --> 00:11:38.317
You know, when it's not detectable,
00:11:38.576 --> 00:11:39.716
that's the first thing you could do.
00:11:39.797 --> 00:11:42.197
Milestones, objective things, calendar,
00:11:42.258 --> 00:11:42.738
checklist.
00:11:43.038 --> 00:11:46.298
The second, if you'll do it,
00:11:46.339 --> 00:11:49.139
is put mentoring in the job description
00:11:49.740 --> 00:11:51.681
and the review of the therapist.
00:11:52.000 --> 00:11:52.682
And in that case,
00:11:52.721 --> 00:11:54.381
it holds them accountable to their annual
00:11:54.422 --> 00:11:56.123
review or to the review moment.
00:11:56.602 --> 00:11:58.744
The moment it counts towards how a senior
00:11:58.764 --> 00:12:00.083
clinician is evaluated,
00:12:00.224 --> 00:12:01.964
it's no longer discretionary, right?
00:12:02.104 --> 00:12:04.004
It is what you're supposed to do.
00:12:04.544 --> 00:12:04.764
Now,
00:12:05.085 --> 00:12:06.625
you have to organizationally have a
00:12:06.666 --> 00:12:08.985
commitment to it.
00:12:09.005 --> 00:12:10.125
Interesting, you know,
00:12:10.225 --> 00:12:11.447
I did a post on this,
00:12:12.106 --> 00:12:13.086
I guess about a year ago,
00:12:13.167 --> 00:12:14.647
maybe a little over a year ago now,
00:12:15.388 --> 00:12:17.727
and I had a niece graduate from PT
00:12:17.748 --> 00:12:18.048
school.
00:12:18.067 --> 00:12:18.388
She said,
00:12:18.427 --> 00:12:20.188
what are the questions that I should be
00:12:20.288 --> 00:12:21.708
asking in my interview?
00:12:22.489 --> 00:12:24.090
And that's one of the things I pointed
00:12:24.129 --> 00:12:24.309
to,
00:12:24.450 --> 00:12:24.929
show me
00:12:26.109 --> 00:12:28.572
verifiably how you hold your mentoring
00:12:28.613 --> 00:12:30.294
accountable and that it's a formal
00:12:30.355 --> 00:12:30.936
program.
00:12:31.937 --> 00:12:34.721
Because I do believe that applicants have
00:12:35.182 --> 00:12:36.764
every bit of right to evaluate your
00:12:36.803 --> 00:12:38.166
mentoring program as they do your
00:12:38.245 --> 00:12:40.208
healthcare insurance or your dental
00:12:40.288 --> 00:12:41.770
insurance or your life insurance.
00:12:42.985 --> 00:12:44.748
The cheapest version of a program is the
00:12:44.827 --> 00:12:46.389
one you write down before the best mentor
00:12:46.428 --> 00:12:47.710
leaves and takes the whole thing out the
00:12:47.730 --> 00:12:49.371
door in his or her hand.
00:12:50.352 --> 00:12:52.114
The most expensive one is the one where
00:12:52.153 --> 00:12:54.816
you contribute effort and energy and
00:12:54.875 --> 00:12:55.876
resources to it.
00:12:57.519 --> 00:13:00.000
As you well know, exit interviews,
00:13:00.581 --> 00:13:02.041
oftentimes don't mention mentoring,
00:13:02.081 --> 00:13:03.581
but if you really drill down,
00:13:04.562 --> 00:13:07.001
it does get to that as a really
00:13:07.422 --> 00:13:09.302
significant portion as to why young
00:13:09.342 --> 00:13:11.243
therapists change jobs very often.
00:13:11.283 --> 00:13:11.462
You know,
00:13:11.503 --> 00:13:12.623
keep in mind the average therapist
00:13:12.643 --> 00:13:13.102
changes,
00:13:14.043 --> 00:13:15.683
doesn't last on their first job less than
00:13:15.703 --> 00:13:16.024
a year.
00:13:16.563 --> 00:13:17.244
Yeah.
00:13:17.283 --> 00:13:20.605
You've got an almost stunningly simple
00:13:21.504 --> 00:13:23.524
diagnostic to figure out if there's a
00:13:23.565 --> 00:13:24.904
mentorship program in place.
00:13:24.965 --> 00:13:26.645
And it seems like it's two questions,
00:13:26.905 --> 00:13:27.905
like walk us through that.
00:13:29.408 --> 00:13:32.269
yeah so the you know the clinician you
00:13:32.289 --> 00:13:33.811
know asked what are you working on with
00:13:33.831 --> 00:13:35.412
your mentor this month and what would you
00:13:35.451 --> 00:13:38.893
know if it happened um you know that
00:13:38.932 --> 00:13:40.673
that's it structure can answer it and
00:13:41.554 --> 00:13:43.916
fondness or you know pleasantry can't
00:13:43.975 --> 00:13:45.557
right if the answer comes back in one
00:13:45.576 --> 00:13:46.976
clean sentence with a name and a
00:13:47.136 --> 00:13:49.557
checkpoint i'm working on x and we review
00:13:49.597 --> 00:13:50.359
it at our monthly
00:13:51.160 --> 00:13:52.142
You have program.
00:13:52.562 --> 00:13:54.102
This actually harkens back,
00:13:54.123 --> 00:13:54.744
if you remember, Jimmy,
00:13:54.844 --> 00:13:56.846
to the series we did on meetings and
00:13:56.905 --> 00:13:59.148
why they're important and why they should
00:13:59.207 --> 00:14:00.227
also be structured.
00:14:01.028 --> 00:14:02.529
If it's a pause or we just kind
00:14:02.549 --> 00:14:04.511
of check on it or it's a warm
00:14:04.572 --> 00:14:06.553
story with nothing measurable in it,
00:14:07.114 --> 00:14:09.035
you can have a coffee chat at best
00:14:09.596 --> 00:14:11.076
and you have something on a brochure.
00:14:12.357 --> 00:14:13.860
The fondness in the answer isn't the
00:14:14.000 --> 00:14:14.419
signal.
00:14:14.460 --> 00:14:17.081
The structure, really the formality,
00:14:17.121 --> 00:14:18.523
the backbone is.
00:14:19.524 --> 00:14:22.066
It's really an engagement detector.
00:14:22.505 --> 00:14:24.467
If you look at Gallup, for example,
00:14:24.528 --> 00:14:28.191
they predict whether someone stays with a
00:14:28.250 --> 00:14:29.192
key question.
00:14:29.251 --> 00:14:30.172
It's a Gallup question.
00:14:30.231 --> 00:14:31.153
It goes something like,
00:14:31.592 --> 00:14:33.875
I have somebody at work that encourages my
00:14:33.955 --> 00:14:34.655
development.
00:14:35.535 --> 00:14:37.037
They have another question that says,
00:14:37.177 --> 00:14:40.019
I have someone at work that cares about
00:14:40.059 --> 00:14:40.279
me.
00:14:41.221 --> 00:14:44.802
I have something at work that gives me
00:14:44.822 --> 00:14:46.565
the opportunity to grow and develop.
00:14:47.441 --> 00:14:51.003
For a new clinician, that's most of it.
00:14:51.783 --> 00:14:54.144
I would teach my managers that in addition
00:14:54.605 --> 00:14:56.245
to those three questions,
00:14:57.927 --> 00:15:01.068
do I have somebody that gives me the
00:15:01.089 --> 00:15:03.571
tools and resources to maximize or to
00:15:03.630 --> 00:15:04.932
optimize my job?
00:15:05.672 --> 00:15:08.333
And am I proud of the company?
00:15:09.014 --> 00:15:09.594
So, you know,
00:15:09.614 --> 00:15:11.534
you take those kind of things and you
00:15:11.595 --> 00:15:13.855
boil them down to some level of simplicity
00:15:14.937 --> 00:15:17.217
and you realize that the mentoring has
00:15:17.238 --> 00:15:18.958
sort of the intended consequences,
00:15:19.019 --> 00:15:20.580
but it has a lot of unintended
00:15:20.639 --> 00:15:21.340
consequences.
00:15:21.379 --> 00:15:23.801
It really drives engagement because it
00:15:23.841 --> 00:15:26.201
holds people accountable to each other's
00:15:26.241 --> 00:15:26.923
development.
00:15:27.802 --> 00:15:29.624
And, you know, it all goes back,
00:15:29.644 --> 00:15:31.325
Stephen Covey, to learn, to live,
00:15:31.365 --> 00:15:32.424
to leave a legacy.
00:15:32.605 --> 00:15:35.726
You know, people want to grow and develop.
00:15:36.206 --> 00:15:39.028
It's oftentimes an unstated driver.
00:15:39.128 --> 00:15:39.788
And, you know,
00:15:39.827 --> 00:15:42.448
are you an organization that drives people
00:15:42.469 --> 00:15:44.049
to grow, to maturity,
00:15:44.090 --> 00:15:45.610
to master clinician level?
00:15:47.371 --> 00:15:47.572
you know,
00:15:47.692 --> 00:15:49.953
what is the legacy that you have here?
00:15:50.053 --> 00:15:51.414
And I think ultimately,
00:15:51.696 --> 00:15:53.636
ultimately that's how companies end up
00:15:54.177 --> 00:15:56.980
being judged because that all converts to
00:15:57.019 --> 00:15:59.841
the downstream effect of better EBITDA or
00:15:59.861 --> 00:16:01.082
better cash flow.
00:16:01.144 --> 00:16:02.764
Yeah, it does touch the big scoreboard.
00:16:02.784 --> 00:16:05.086
It feels fluffy and fuzzy and warm and,
00:16:05.874 --> 00:16:07.274
and a little emotional,
00:16:07.315 --> 00:16:08.596
but if the people leave,
00:16:08.615 --> 00:16:10.136
that does affect your bottom line.
00:16:10.177 --> 00:16:12.138
So the people are the thing actually in
00:16:12.158 --> 00:16:13.778
these professions delivering the service.
00:16:14.318 --> 00:16:15.720
So let's imagine.
00:16:15.759 --> 00:16:16.080
By the way,
00:16:16.120 --> 00:16:17.620
to that point on people leave, you know,
00:16:17.640 --> 00:16:19.142
one of the things that's been, you know,
00:16:19.221 --> 00:16:20.702
I'm going to do some writing on this
00:16:20.783 --> 00:16:23.325
is that we have this bad habit in
00:16:23.365 --> 00:16:24.806
health care service businesses
00:16:25.725 --> 00:16:28.626
Of commoditizing our therapists.
00:16:28.647 --> 00:16:29.226
So, oh,
00:16:29.246 --> 00:16:31.607
we brought forty five new therapists on
00:16:31.628 --> 00:16:33.488
this month and we lost forty three.
00:16:33.528 --> 00:16:33.947
Therefore,
00:16:33.988 --> 00:16:35.749
we're a net gain of two therapists.
00:16:35.869 --> 00:16:36.129
Right.
00:16:36.729 --> 00:16:36.869
Well,
00:16:37.188 --> 00:16:39.250
the problem with that is tell me about
00:16:39.309 --> 00:16:40.990
the forty three that you lost.
00:16:41.730 --> 00:16:43.030
Were they your best people?
00:16:43.230 --> 00:16:45.410
Are they regrettable leaves to where
00:16:45.431 --> 00:16:47.711
they're billing and they're they're
00:16:47.851 --> 00:16:48.591
mentoring?
00:16:49.192 --> 00:16:50.732
You can't replace that with another PT,
00:16:50.753 --> 00:16:51.253
at least not right away.
00:16:51.293 --> 00:16:51.452
Right.
00:16:51.493 --> 00:16:51.653
Right.
00:16:51.673 --> 00:16:54.453
Yeah, it's important.
00:16:55.328 --> 00:16:56.370
So five years from now,
00:16:56.389 --> 00:16:58.210
a health care organization becomes known
00:16:58.690 --> 00:17:00.750
as the place new clinicians want to build
00:17:00.811 --> 00:17:01.150
a career.
00:17:01.230 --> 00:17:02.711
I know several of those in the country.
00:17:02.731 --> 00:17:04.893
And it's almost like you can spot them.
00:17:05.932 --> 00:17:07.574
But from across the street,
00:17:08.134 --> 00:17:09.354
you might not be able to until you
00:17:09.374 --> 00:17:11.355
start to look into why that is.
00:17:12.095 --> 00:17:14.276
So what's true about their mentoring
00:17:14.316 --> 00:17:14.855
program,
00:17:14.915 --> 00:17:16.856
the place that people know as the great
00:17:16.896 --> 00:17:17.636
place to start?
00:17:17.656 --> 00:17:19.077
What's true about their mentoring program
00:17:19.097 --> 00:17:21.778
that isn't true about other places?
00:17:23.123 --> 00:17:24.865
What's true about their mentoring program
00:17:25.065 --> 00:17:27.587
is the consequence of being a destination
00:17:27.627 --> 00:17:28.087
employer.
00:17:28.148 --> 00:17:29.809
Where do new grads want to go?
00:17:30.211 --> 00:17:31.612
They want to go where people have
00:17:31.711 --> 00:17:32.993
graduated from there.
00:17:34.469 --> 00:17:39.291
and have either spent their careers there
00:17:39.311 --> 00:17:40.413
or a good portion of their career and
00:17:40.432 --> 00:17:41.773
they came out better for it.
00:17:42.134 --> 00:17:43.013
When they came out better,
00:17:43.054 --> 00:17:44.775
they opened a practice or they in turn
00:17:44.894 --> 00:17:47.777
mentored other people.
00:17:47.797 --> 00:17:51.378
You develop this legacy reputation and you
00:17:51.419 --> 00:17:53.680
develop a reputation as a destination
00:17:53.740 --> 00:17:55.240
employer.
00:17:55.260 --> 00:17:56.102
When you do that,
00:17:56.142 --> 00:17:57.782
your recruitment costs are less,
00:17:58.123 --> 00:17:59.544
your turnover is less,
00:17:59.584 --> 00:18:00.844
your production is more,
00:18:01.365 --> 00:18:02.846
everything benefits from it.
00:18:04.465 --> 00:18:06.507
This is a real difficult times for
00:18:06.547 --> 00:18:08.267
healthcare service platforms because we've
00:18:08.307 --> 00:18:11.008
had this post COVID hiccup of decreased
00:18:11.048 --> 00:18:13.728
payments, headwinds around all of that.
00:18:13.768 --> 00:18:15.528
You have headwinds around shortages,
00:18:15.548 --> 00:18:17.288
you have headwinds around inflation.
00:18:17.328 --> 00:18:17.848
My gosh,
00:18:17.888 --> 00:18:18.910
we thought we were getting rid of
00:18:18.930 --> 00:18:20.309
inflation actually got worse.
00:18:21.130 --> 00:18:22.810
And now all of a sudden,
00:18:24.230 --> 00:18:26.912
what can you do to get margin back?
00:18:27.832 --> 00:18:29.771
And it's really, really difficult,
00:18:29.811 --> 00:18:30.913
but some of the things you can do
00:18:30.992 --> 00:18:32.073
as an organization
00:18:33.020 --> 00:18:35.722
is to be that destination employer because
00:18:35.742 --> 00:18:37.904
you'll have less costs going out the door
00:18:37.924 --> 00:18:38.664
for recruitment.
00:18:38.765 --> 00:18:40.385
You'll have less costs going out for
00:18:40.445 --> 00:18:41.146
replacement.
00:18:41.906 --> 00:18:45.309
And the difficulty with that is we tend
00:18:45.349 --> 00:18:45.710
to,
00:18:45.849 --> 00:18:47.391
at least in the healthcare services
00:18:47.530 --> 00:18:47.932
business,
00:18:47.971 --> 00:18:50.433
think of capital expense as I'm going to
00:18:50.493 --> 00:18:51.453
open up a de novo.
00:18:51.653 --> 00:18:52.994
I'm going to buy a machine.
00:18:53.556 --> 00:18:56.298
I'm going to name an asset, right?
00:18:56.738 --> 00:18:59.519
What we have to think about is how
00:18:59.559 --> 00:19:01.561
much can I invest in human capital?
00:19:02.221 --> 00:19:03.803
And so my investment in mentoring,
00:19:03.863 --> 00:19:05.844
my investment in talent creation,
00:19:05.943 --> 00:19:08.565
my investment in an academy that upskills,
00:19:09.005 --> 00:19:09.566
in our case,
00:19:09.645 --> 00:19:11.267
dentists for what I'm doing now,
00:19:11.767 --> 00:19:13.867
that commitment takes real capital.
00:19:14.167 --> 00:19:15.328
It has to be budgeted.
00:19:15.648 --> 00:19:16.929
It has to be prioritized,
00:19:16.949 --> 00:19:18.089
and it has to be part of your
00:19:18.130 --> 00:19:19.510
value creation strategy.
00:19:20.070 --> 00:19:21.672
And when you do that effectively,
00:19:22.271 --> 00:19:23.633
everything else benefits from it.
00:19:23.913 --> 00:19:25.334
But if you're waking up and saying,
00:19:25.374 --> 00:19:26.834
what new de novo am I doing?
00:19:26.875 --> 00:19:29.355
What new piece of equipment do I want?
00:19:29.455 --> 00:19:31.257
What do I want to spend money on?
00:19:31.958 --> 00:19:34.185
And you're not waking up thinking of how
00:19:34.226 --> 00:19:36.354
can I make human capital my number one
00:19:36.394 --> 00:19:36.996
investment?
00:19:38.315 --> 00:19:39.675
Healthcare service platform companies are
00:19:39.695 --> 00:19:41.416
gonna be rewarded by the best operators.
00:19:42.057 --> 00:19:42.778
And as you know,
00:19:42.798 --> 00:19:44.180
from several talks that you and I have
00:19:44.200 --> 00:19:44.539
had,
00:19:44.640 --> 00:19:48.222
operations become secondary or tertiary to
00:19:48.282 --> 00:19:49.604
leadership and management.
00:19:50.325 --> 00:19:51.986
But now we have to really focus on
00:19:52.066 --> 00:19:53.928
operational excellence and pride in that.
00:19:54.468 --> 00:19:56.329
And the companies that do that well will
00:19:56.349 --> 00:19:57.170
be rewarded.
00:19:57.210 --> 00:19:58.570
And the companies that do that well,
00:19:58.791 --> 00:20:00.653
certainly mentoring is a key hub of their
00:20:00.692 --> 00:20:02.434
talent, management,
00:20:02.474 --> 00:20:03.855
human capital perspective.
00:20:04.409 --> 00:20:04.828
Yeah.
00:20:04.868 --> 00:20:05.990
Well, if I took anything away from this,
00:20:06.029 --> 00:20:07.451
I would say mentor doesn't fail because
00:20:07.510 --> 00:20:08.311
people don't care.
00:20:08.352 --> 00:20:10.953
It fails because good intentions are not a
00:20:11.074 --> 00:20:11.513
system.
00:20:12.234 --> 00:20:13.875
And unless you put those things in place,
00:20:16.498 --> 00:20:18.019
it doesn't have a return for the people.
00:20:18.358 --> 00:20:19.720
And we know what that can lead to.
00:20:19.839 --> 00:20:19.920
Yeah.
00:20:20.689 --> 00:20:22.529
It's tough to manage because you have to
00:20:22.549 --> 00:20:24.271
have a lot of systems, right?
00:20:24.632 --> 00:20:25.653
But ultimately,
00:20:26.334 --> 00:20:28.134
your systems are your priorities,
00:20:28.155 --> 00:20:29.596
your priorities are your values,
00:20:29.636 --> 00:20:31.117
your values are your strategies.
00:20:32.019 --> 00:20:36.242
And mentoring and human capital,
00:20:36.824 --> 00:20:38.005
all of those things
00:20:39.559 --> 00:20:43.962
really should be integral to companies
00:20:44.063 --> 00:20:46.023
because that is what's going to allow them
00:20:46.064 --> 00:20:47.644
to have sustainable growth,
00:20:48.085 --> 00:20:51.207
sustainable profits, you know,
00:20:51.227 --> 00:20:52.807
just success in the marketplace and
00:20:52.867 --> 00:20:54.308
ultimately get the benefit of being a
00:20:54.368 --> 00:20:56.871
destination employer who's highly focused
00:20:56.911 --> 00:20:58.471
on nurturing and developing their people.
00:20:59.682 --> 00:21:01.864
if this conversation made you rethink the
00:21:01.903 --> 00:21:03.626
difference between culture and structure
00:21:04.146 --> 00:21:05.769
maybe go deeper in the article subscribe
00:21:05.788 --> 00:21:07.951
to the operator on substack until next
00:21:07.991 --> 00:21:10.255
time larry keep operating thank you buddy