Mind the Gap: Bridging the Divide Between Supply Chain & Merchandising | Ask An Expert
Join us for a dynamic conversation with SPS Commerce experts Brandon Pierre and Maayan Kaplan as they dive into bridging the gap between supply chain and merchandising teams in retail. From understanding the transformative power of the OTIF metric to introducing integrated business planning strategies, this episode offers practical advice for retail executives preparing for 2025.
Key Moments Include:
- [00:00] Introduction and episode preview
- [02:50] Importance of supply chain and merchandising alignment
- [06:30] The role of OTIFF in retail success
- [14:10] Introducing S&OP and integrated business planning
- [25:05] Key metrics to focus on for cross-functional collaboration
- [35:07] Final takeaways and preparing for NRF 2025
Whether you’re a retailer or supply chain pro, this episode is packed with actionable insights to prepare for 2025!
#retailstrategy #supplychainoptimization #NRF2025
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00:00 - Untitled
00:13 - Introduction to OmniTalk
01:27 - Introduction to the Experts
14:07 - Bridging the Gap: Collaboration Between Supply Chain and Merchandising
21:16 - Aligning Supply Chain Metrics and Merchant Expectations
30:40 - Planning for the Future: Strategies for 2025
Hello.
Anne Mazinga
Welcome to another exciting and elucidating episode of the omnietalk Ask an Expert series.
Anne Mazinga
I'm one of your co hosts for today's interview, Anne Mazinga.
Chris Walton
And I'm Chris Walton.
Anne Mazinga
And we are the founders of OmniTalk, the fast growing retail media organization that's all about the companies, the technologies and the people that are coming together to shape the future of retail.
Anne Mazinga
Chris, I'm giving you a little bit of a gift.
Anne Mazinga
We'll call it an early Christmas gift with this LinkedIn Live.
Chris Walton
Oh, really, Ann?
Anne Mazinga
I am, yes.
Anne Mazinga
Because I'm going to bridge two loves of yours.
Anne Mazinga
One London.
Anne Mazinga
London.
Anne Mazinga
Two is merchandising.
Anne Mazinga
And just a little, a little sprinkle, if you will, of supply chain.
Anne Mazinga
Because, Chris.
Chris Walton
So it's a threesome ad.
Chris Walton
You're giving me a.
Chris Walton
It's threesome.
Anne Mazinga
It's a trio sprinkle.
Anne Mazinga
It's a trio of sprinkle.
Anne Mazinga
Yes.
Anne Mazinga
A sprinkle of supply chain.
Anne Mazinga
This session, Chris, is called Mind the Gap.
Anne Mazinga
And I'm almost like I'm expecting you at some point in time to do your, like, British version of the tube station.
Anne Mazinga
Mind the gap.
Chris Walton
Mind the Gap.
Anne Mazinga
Yeah.
Anne Mazinga
I don't know what that was, but close enough.
Anne Mazinga
But we're going to talk about just how important it is for retailers to make sure that those two sometimes siloed groups of retail organization are collaborating.
Anne Mazinga
So to do this, we've called on two experts.
Anne Mazinga
Chris, we're bringing back SPS Commerce's VP of Customer success, Brandon Pierre.
Anne Mazinga
We are joined by their new Senior Director of Customer Success for retail, Mayan Kaplan, who are going to help our audience figure out how to get your supply chain teams and your merchandising teams working on the shame.
Anne Mazinga
Same sheet of music.
Anne Mazinga
So, Brandon and Mayan, welcome to the show.
Anne Mazinga
Brandon, this is old hat for you.
Anne Mazinga
You've done this how many times now?
Brandon Pierre
It's been a couple of times, but I'm super excited.
Brandon Pierre
I always enjoy the conversation.
Brandon Pierre
And thanks for having us.
Brandon Pierre
And a topic that I'm very, very passionate about.
Anne Mazinga
Is it London or the siloed merchandising?
Anne Mazinga
Supply chain teams coming together.
Brandon Pierre
Great question.
Brandon Pierre
I would say it's more the merchandising and now supply chain side of the world for me.
Mayan Kaplan
Fair.
Brandon Pierre
Fair.
Anne Mazinga
Well, speaking of supply chain, Mayan, welcome to your first omnitalk debut.
Anne Mazinga
We're so excited to have you.
Mayan Kaplan
Thank you so much for having me.
Mayan Kaplan
I'm really excited.
Mayan Kaplan
This topic is really important to me too.
Mayan Kaplan
And again, talking more on the breaking the silos between merchandise and Supply chain.
Anne Mazinga
Excellent.
Chris Walton
It's great to have you both, Brent.
Chris Walton
Yeah, Brent, I think this is your third or at least your third time, maybe even your fourth time appearing on Omnitox.
Chris Walton
So.
Chris Walton
Yeah.
Chris Walton
So we're excited to have you back and mine, it's great to have you here with us for the first time.
Chris Walton
So before we mine the gap, we want to give a quick reminder to those watching live on LinkedIn.
Chris Walton
Feel free to ask your questions of Brandon and Mayan at any time via the chat session window in LinkedIn to the right of your screen.
Chris Walton
All right, you two, you're on omnitalk.
Chris Walton
So let me start out by saying there are no holds barred when you appear on Omnitalk.
Chris Walton
Mayan, you're going to be representing the supply chain side of a retail organization.
Chris Walton
And Brandon, you will be representing the merchandising side of a retail organization.
Chris Walton
So now I'm going to have you start by.
Chris Walton
But before we do that, before we pitch you one against another, I want you to each explain your backgrounds a little bit.
Chris Walton
Brandon, why don't we start with you?
Brandon Pierre
Yeah.
Brandon Pierre
So really I grew up in retail.
Brandon Pierre
My family owns a retail business where I did a lot of buying for the family business.
Brandon Pierre
Spent 13 years at Target, primarily all in the merchandising, buying, planning side of the organization there.
Brandon Pierre
And from there really came over to sps.
Brandon Pierre
I've been at SPS now nine years and I know we'll get into a little bit about what SPS does, but a big part of what we do is we work with aligning merchants with supply chain initiatives and then connecting that to their suppliers.
Brandon Pierre
So definitely come more and came into SPS with more of the merchant background and experience.
Brandon Pierre
But I've had a chance over the course of the last nine years to better appreciate what's happening on the supply chain side and seeing some of the gaps that exist in these organizations.
Chris Walton
Well, well said.
Chris Walton
Better appreciate what's happening on the supply chain side of the organization from the perspective of virtually.
Chris Walton
Love that answer.
Chris Walton
All right, Mayan, why are you here representing the operational side of the supply chain side of the organization?
Mayan Kaplan
So throughout my career I started in data and analytics and I actually discovered supply chain.
Mayan Kaplan
Throughout my career I led organizations within supply chain.
Mayan Kaplan
So demand planning, supply planning and purchasing for both distributions and manufacturers.
Mayan Kaplan
And I've joined SPS three months ago, so I'm brand new to the team, bringing in some of my thoughts and practices, leading again, supply chain organization and sales and operation planning opportunities.
Anne Mazinga
Well, Mayan, I'm really excited to have you on because of your background and the newness really to sps.
Anne Mazinga
And I would want, if you don't mind, I would love to have you explain for the audience who may not be familiar what SPS does, especially as it pertains to our two topics to your supply chain and merchandising.
Mayan Kaplan
Yeah, and I actually going to share it from the view of the customer.
Mayan Kaplan
I was an SPS customer and that's how I learned about sps.
Mayan Kaplan
So for us, as we were thinking about okay, where can we add efficiency, where do we see that our buyers are spending most of their time and where do we want them to spend time on?
Mayan Kaplan
And we understood that there were a lot of manual activities and a lot of areas where they didn't add value as we needed them.
Mayan Kaplan
So we started looking around and said, okay, where is this gap and is it internally, is it externally and what exactly is causing that friction?
Mayan Kaplan
And what we discovered is we want our buyers to spend a lot more time with the suppliers.
Mayan Kaplan
We don't want them to, for example, enter data, right.
Mayan Kaplan
We want them to have those conversations to solve shortages, to understand how can we expedite, how can we make sure that we have the right inventory at the right time and the right place.
Mayan Kaplan
So as we were looking to understand what can help us and how can we better connect with our suppliers, we found SPS commerce and we kicked out a project to actually have a handshake both internally, so different organization internally and externally with the suppliers.
Mayan Kaplan
So we can in a way automate non value add activities so we can focus more on, okay, now the conversation about how can we both drive into one true north.
Mayan Kaplan
How can now the conversation be how can the supplier and us be more successful in achieving our goals?
Mayan Kaplan
And what I actually discovered throughout the project is how much misaligned we were internally when we talked within supply chain and product management, or here we're calling the merchandise.
Mayan Kaplan
Right.
Mayan Kaplan
Because product management or the merchant had the experience of talking more strategically with our suppliers and our buyers were talking more tactically with the suppliers.
Mayan Kaplan
So as we are looking to onboard a new community of suppliers into this program, we now need to work very closely on both aspects of the strategic side of supplier management and the tactical side of supplier management.
Mayan Kaplan
And how can we actually enhance that internal relationship so we show up together to the supplier, right.
Chris Walton
So there's a lot of meat on that bone that you just, you just laid out in front of us.
Chris Walton
So I'm excited to get to it.
Chris Walton
So.
Chris Walton
And you know, before we pitch it to you against each Other, you know, some people are going to assume that as a lifelong merchant that I'm going to be automatically team Brandon here.
Chris Walton
But I don't know.
Chris Walton
Hold the phone, folks, because, like, I got a lot of operation experience, both operator experience, both as a store field leader at Target and then also an inventory management at Gap too.
Chris Walton
So.
Chris Walton
And.
Chris Walton
And we've been doing this job for the last several years too.
Chris Walton
And supply chain kind of an important thing, you know, it's kind of important thing to figure out and get right.
Chris Walton
Right.
Chris Walton
Like for the most part nowadays.
Chris Walton
Right.
Chris Walton
Much more so than it was probably 10 or 15 years ago, even.
Chris Walton
So.
Chris Walton
So, Brandon, let's go to you first, the merchant.
Chris Walton
Where does a retailer need to start if they want to, quote, unquote, mind the gap or bridge the divide between merchandising and supply chain operations?
Brandon Pierre
Yeah, I mean, so there's a couple ways.
Brandon Pierre
One, it does feel like there's becoming more of a natural progression of supply chain and merchandising working together.
Brandon Pierre
And I think one of the biggest forcing factors there is the inventory side of things.
Brandon Pierre
As inventory is becoming much harder to manage and allocate across all those channels, all the channels, it is forcing the merchants to have a better appreciation for how does my supply chain best perform?
Brandon Pierre
Because I can't just order more inventory across the board.
Brandon Pierre
I have to make sure it gets to the right place at the right time.
Brandon Pierre
And it is forcing some of that collaboration.
Brandon Pierre
What I've seen some organizations do and where I start to see the focus start to manifest in driving improvement is they start to align around some key metrics.
Brandon Pierre
So obviously, you know, something like an inventory position is pretty critical, but even as you drill a level deeper on something so simple as Otis or on time in full, and it's a metric that I think has become a little bit of a buzzword across supply chain.
Brandon Pierre
And most merchants are like, oh, great Otif, what does that mean?
Anne Mazinga
Is it just the merchants?
Anne Mazinga
It might be the rest of us.
Brandon Pierre
Sure, sure, that that's absolutely fair.
Chris Walton
But.
Brandon Pierre
But it's being able to connect the value of.
Brandon Pierre
Well, when product shows and it consistently shows up on time, how much better can I have my inventory allocated to the right endpoints?
Brandon Pierre
How can I promise inventory better to consumers online?
Brandon Pierre
Because simply that simple fact of knowing it's arriving on time and then even things like, is it coming in full?
Brandon Pierre
And what's so fascinating is we roll out about 100 of these programs a year at SPS across retailers where we're attempting to modernize and automate their Supply chain.
Brandon Pierre
And one of the number one things I hear from most merchants when we roll out one of the program is the data is wrong and the metrics are wrong.
Brandon Pierre
My fill rates aren't that bad.
Brandon Pierre
They can't possibly be that bad.
Brandon Pierre
And then we dive into it and they're like, oh no, actually that is accurate.
Brandon Pierre
I forgot I did cut that order with that supplier or I forgot I did give them a two week extension.
Brandon Pierre
But because they're not focused on those metrics over time it just creates delays in the supply chain, it creates inaccuracies and all of that starts to compound and the ability to service the end consumer in the channels you need to.
Brandon Pierre
So I think some of it is just, it's a natural forcing function that's happening now amongst these organizations.
Brandon Pierre
But where I've seen some really start to lean in is the pinpointing around what the metrics are that we want to focus on and then driving that collaboration inside the organization.
Chris Walton
So Brandon, what is the general zeitgeist or the impetus for this kind of forcing mechanism as you described it?
Chris Walton
Is it the belief in the omnichannel view into the inventory across the digital and the bricks and mortar divide?
Chris Walton
Is it?
Chris Walton
How do you think about that?
Brandon Pierre
Yeah, I mean, if I understand your question correctly, Chris, I mean I think in a lot of ways supply chain used to be looked at as a cost or a minimizing cost and margin opportunity.
Brandon Pierre
And I think now it's being seen more as a growth opportunity or an accelerator opportunity that I, not only as a merchant am now picking my item, but if I can actually align that to our supply chain capabilities, the item is almost just as important on how I can get that item to the end consumer in the various different channels.
Brandon Pierre
And so they're now starting to connect that more to growth than just purely a cost in managing the cost of moving the goods from across the supply chain.
Chris Walton
Got it.
Chris Walton
So said another way merchants you believe are starting to see supply chain as a point of differentiation for their product as much as say like what the color of the shirt is, where, when you can give it to them, how you can get it to them is just as an important piece of differentiation.
Brandon Pierre
Yeah.
Brandon Pierre
In the big challenge we see, and certainly one of the areas that was very interested in Mayan joining SPS is Mayan was able to connect those dots between supply chain and merchants.
Brandon Pierre
But a lot of times supply chain is using terms and words like otif that a merchant's kind of like why do I care about that?
Brandon Pierre
And so while they are connected.
Brandon Pierre
It's almost like they operate in two different worlds in two different languages.
Brandon Pierre
And while they're attempting to maybe tackle some of the same things, they're not always able to pinpoint how those conversations come together.
Brandon Pierre
And so again, that's a big part of where we've seen advances there.
Brandon Pierre
You see more supply chain folks actually now taking on some responsibilities in merchandising in some organizations.
Brandon Pierre
But that's the gap that we're talking about, that minding the gap and making those connections.
Mayan Kaplan
Yeah.
Chris Walton
So, Mayan, I'm curious then.
Chris Walton
So let's bring your side of your perspective into this discussion too.
Chris Walton
So where would you suggest the operations side of the organization to start to get the merchants on board?
Chris Walton
In a lot of ways, I think is kind of my takeaway here.
Chris Walton
I'm probably not team merchant on this at the end of the day.
Chris Walton
What's your take?
Mayan Kaplan
So I'm going to introduce another concept Brendan was talking about, autif.
Mayan Kaplan
I'm going to talk about snop, which stands for sales and operation planning, or the more mature ability, which is in ibp, which is integrated Business planning.
Mayan Kaplan
And the idea is how can we as one company have one true north and collaborate, cross functionally?
Mayan Kaplan
So this process includes five steps.
Mayan Kaplan
The first step is discussing your product.
Mayan Kaplan
The second step is discussing demand planning.
Mayan Kaplan
The third is supply planning, then financial planning.
Mayan Kaplan
And at the end you have executive review where the C suite is getting all that information.
Mayan Kaplan
Understand where do we have gaps to achieve our financial goals?
Mayan Kaplan
What activities do we need to do to close that gap?
Mayan Kaplan
And now you have a true global view of your organization of what product is wanted or going to be introduced to the market.
Mayan Kaplan
What demand do we have?
Mayan Kaplan
Can we actually achieve that demand with supply planning?
Mayan Kaplan
Are we under, do we have additional capacity that we can start saying, I understand the demand is X, but I'm underutilizing this place, this dc, this plant, this whatever service.
Mayan Kaplan
Do you want to go and introduce the product to additional markets?
Mayan Kaplan
Right now you're having those true conversations of not only let's drop it across right over the fence to the supply chain, go deal with it.
Mayan Kaplan
It's more supply chain now coming into the conversation and saying, okay, you want this product, I understand here is the cost associated with it, or you only asking for this, but I have additional capacity.
Mayan Kaplan
Do you want more?
Mayan Kaplan
Those conversations don't happen as much in retail, as much as I might see more in manufacturing and distribution.
Mayan Kaplan
I don't think SNOP and IBP has been introduced to retail and I think this is a really opportunity to break the silos and mind the gap by introducing cross functional processes.
Anne Mazinga
I think Mayan's getting some points on the board for team supply chain here with that answer.
Anne Mazinga
But Mayan, I want to dive a little bit deeper.
Anne Mazinga
I mean, this all makes sense, like going towards unified metrics that you're working off of.
Anne Mazinga
There's seems like there's a lot more on the strategy side that supply chain can be doing.
Anne Mazinga
But what have some of the retailers, when you're going in and doing these programs, programs like Brandon talk, Brandon was talking about, what are some of the challenges that they're facing right now that are kind of getting in the way of them being able to do this?
Mayan Kaplan
Yeah.
Mayan Kaplan
So as Brandon said, it's all about metrics.
Mayan Kaplan
Right.
Mayan Kaplan
And let's think again about the gap between the two.
Mayan Kaplan
When we think about the cmo, they think about revenue.
Mayan Kaplan
Right.
Mayan Kaplan
They're much more on the sales side.
Mayan Kaplan
When we think about the chief supply chain officer, they're much more on cash conversion cycles and finding ways to do as much saving as possible.
Mayan Kaplan
So now you have two conflicting KPIs, right?
Mayan Kaplan
That each department is following a different path.
Mayan Kaplan
Yep.
Mayan Kaplan
Now let's say we have those two.
Mayan Kaplan
Supplier scorecarding or metrics, if both organizations pick both of those metrics and understand.
Mayan Kaplan
Okay, so I now understand why you're talking about cash conversion cycle, because you are, you are accountable for day sales and you are accountable for inventory on hand and you are accounted for days payment outstanding, which are the components of the cash conversion cycle.
Mayan Kaplan
And then the merchant understand how cash is so important for the business to enable that growth and enable additional opportunities of profit and revenue.
Mayan Kaplan
So to me, talking about supplier scorecarding, understanding what are those metrics, what are those targets and how can the business can become that target points that they want to grow into.
Mayan Kaplan
That's how we can enable them.
Anne Mazinga
And Brandon, how do you think about this from the merchandising side here?
Anne Mazinga
Like where.
Anne Mazinga
What potential roadblocks have there been?
Anne Mazinga
Or you know, as, as someone who's been in merchandising for as long as you have, like, it seems like there's a solution out here, but what's getting in the way?
Brandon Pierre
Yeah, I mean, part of me is I've been pretty amazed at the lack of internal reporting that exists that can connect sort of the supply chain performance to the merchants performance from a sales and margin standpoint.
Brandon Pierre
And I think merchants see a lot of data and a lot of analysis.
Brandon Pierre
I mean, you're getting a lot thrown at you, from suppliers to market share analysis to marketing analysis.
Brandon Pierre
And then all of a sudden you start to hear these supply chain metrics that you need to care about.
Brandon Pierre
And it's some of the consistency to demonstrate to me, okay, if we're going to sign up for this new metric, help me see how that's changing over time and then help me make that connection to what that's doing to drive growth in sales, in margin or market share for me and starting to make those connections.
Brandon Pierre
And that's where I will come to the defense of the merchants.
Brandon Pierre
Like it's not because they're ignorant or idiots.
Brandon Pierre
Like they do want to drive this, but I have so many different ways in which I can pull the levers.
Brandon Pierre
Why is this the one I should prioritize?
Brandon Pierre
And that's where I hold some of the supply chain folks accountable to.
Brandon Pierre
Don't throw a bunch of metrics and measurements at me that I don't understand.
Brandon Pierre
Connect that back to the thing I care about.
Brandon Pierre
And I will, and I will drive that.
Brandon Pierre
But that consistency in being able to do that is where I see some of the gap in these organizations.
Brandon Pierre
And I mean, that's a real challenge.
Brandon Pierre
They're operating in different systems sometimes, you know, that can create some challenges to being able to do that.
Brandon Pierre
But that is where I will come to the defense of the merchants.
Brandon Pierre
They typically tend to be rational.
Brandon Pierre
If you show them something that says how it can improve their performance, you know, they'll, they'll do it, they'll lean into it, but you got to be able to show it to them.
Chris Walton
Oh yeah, that's great.
Chris Walton
So, so, so basically what you're saying, it's a leadership and a management, you know, issue here in a lot of ways too, between the, or the, across the junction between supply chain and merchandising leadership and their management tactics.
Chris Walton
So.
Chris Walton
But Brent, I want to put your feet to the fire a little bit, you know.
Chris Walton
And by the way, I question whether anyone ever needs to come to the defense of the merchants given their traditional roles inside an organization.
Chris Walton
But with that said, I want to put your feet to the fire here because what you both are talking about, I think anyone watching here and for those watching live, let me know if you agree.
Chris Walton
But I think generally people are probably buying into what you're saying, that we need more alignment across metrics and communication and strategies between the two orgs.
Chris Walton
But how do you actually do it?
Chris Walton
So, Brandon, what have you seen that's crucial for success to get this implemented?
Brandon Pierre
Yeah, I mean, I would say A lot of it starts with a focus.
Brandon Pierre
There's so many different areas you could go and tackle.
Brandon Pierre
When you talk supply chain and supply chain performance, I mean, it can almost be, it can be paralyzing a bit when you look at all the different areas you can touch.
Brandon Pierre
And I do think really where I've seen organizations start to be able to accelerate some change here is really looking at the interaction between them and their suppliers and those points of interaction they have with their suppliers and kind of saying, where is it that we have some disruption in the way in which we work across our supply chain and how we connect with suppliers?
Brandon Pierre
Is that on our receiving process?
Brandon Pierre
Is that on our ordering process?
Brandon Pierre
Could it be even further upstream on like, are we poor at our planning process or suppliers don't even know what we're bringing?
Brandon Pierre
Where is it that we're struggling a bit here and pick off one of those key points and then start to hone in on, well, okay, how have we set the expectations with our suppliers?
Brandon Pierre
Have we set the appropriate expectations internally and being able to look at that analysis across their industry and market to say, hey, you know, we're, we're operating with two week lead times on most of our orders, where the reality is most of our competitors are planning four weeks out or six weeks out and maybe that's part of where the pain is with us and the suppliers.
Brandon Pierre
So it's kind of taking a look at those connection points into the suppliers, seeing where those biggest areas of pain are, focusing in on one or two of those and then looking at it through the lens of have I been clear internally around what our expectations are and are those consistent and then have I communicated that out to the supplier and then I can start to drive the performance improvement in those areas.
Brandon Pierre
But when we see organizations try to go too broad and too fast all at once, you lose focus.
Brandon Pierre
And when I see it only internally, but it not necessarily incorporate how the suppliers are going to need to operate, you also see it fail.
Chris Walton
That's a great point.
Chris Walton
Especially because in supply chain you can almost measure anything too, right?
Chris Walton
Like you can, you can almost overload yourself with data if you're not careful.
Chris Walton
I'm curious, so Brandon, in your, in your history or in your experience, which is pretty extensive at this point, is are there any like one or two or three key metrics that you would tell people?
Chris Walton
Yeah, if you probably focus on this, it's probably going to help you.
Chris Walton
Particularly if you're starting from ground zero in this conversation.
Brandon Pierre
Yeah, well, it is that on time info that One and I got an.
Chris Walton
OTIF in my back.
Chris Walton
Actually.
Brandon Pierre
I did not realize I was breaking that term out.
Brandon Pierre
I've just become immersed in supply chain that it just has become a natural for me.
Brandon Pierre
But no, that on time and full, there's so many things that stem from that and levers you.
Brandon Pierre
If I know my suppliers are consistently shipping me on time, then I might be able to start to work with my ship windows with them am I ordering two weeks in advance?
Brandon Pierre
But they're always shipping me on time.
Brandon Pierre
Can I maybe talk to them about could we do that a week in advance and still see that that allows me to be more flexible in how I'm responding to sales performance, things like is it coming in full?
Brandon Pierre
And if they're shipping me 50% of my product every time, and I don't know that until it comes into my distribution center.
Brandon Pierre
Well, I'm sitting on expecting this inventory to come in and I'm likely not buying replan or I haven't invested in some other product.
Brandon Pierre
And so it's pretty basic when you get there.
Brandon Pierre
But that metric, you can do so much when you're able to drive that up.
Brandon Pierre
And again, Chris, this is where I've said when we've started to measure this with organizations, they're shocked at the current state of what that looks like.
Brandon Pierre
They're just especially merchants, they constantly will say that's wrong.
Brandon Pierre
And it's like, no, you actually exempted that supplier and you didn't even realize how much that would impact the downstream supply chain.
Brandon Pierre
So OTIF is probably the one that it incorporates a couple of things.
Brandon Pierre
It's the on time and it's the in full.
Brandon Pierre
And if you can create better performance in those two, there's so much you can do in pulling down inventory levels, cutting down some lead times and improving the throughput when you do receive it, you're able to now not sit on inventory that you didn't know was coming and now all of a sudden you're moving it through your DCs or your backrooms or your stores much faster.
Chris Walton
Got it.
Chris Walton
So OTIF is the acronym of the day then I guess that's my big takeaway from this webinar.
Chris Walton
And it brings up the point too about including the suppliers in that conversation as well.
Chris Walton
If you don't do that, you're going to miss out on the importance of this metric aligning your organization as well.
Chris Walton
So, Mayan, I'm curious any color you would add to this discussion, any additional metrics you would add into the mix?
Anne Mazinga
Yeah, Team supply Chain.
Anne Mazinga
Let's hear what you have to say Mayan.
Mayan Kaplan
So for me again, OTIF is something that I've implemented in any organization I joined.
Mayan Kaplan
It's my first step to understand what should be my action plan.
Mayan Kaplan
Because you start with a number and you say okay, is this number good or bad?
Mayan Kaplan
And then you say okay, what number do I want to get you and what is my five year plan?
Mayan Kaplan
And then you go to okay.
Mayan Kaplan
So if today let's say I'm on 80 and in five years I want to get to 98 because you can get 100.
Mayan Kaplan
100 means infinity of inventory.
Mayan Kaplan
If you want to close that gap, what actions do you need to take?
Mayan Kaplan
Do you need to increase your forecast accuracy?
Mayan Kaplan
Do you need to increase your supplier on time?
Mayan Kaplan
Do you need to increase your output from your DCs?
Mayan Kaplan
And I can give so many examples as a customer where I've ordered five packs of batteries.
Mayan Kaplan
I got five boxes in separate days of batteries.
Mayan Kaplan
Me as a customer receiving five boxes is just a waste, right?
Mayan Kaplan
But the retail that sent it to me wanted to get me the product as fast as possible.
Mayan Kaplan
Now again you go into a very different conversation of what is the in full that the customer is actually looking for is in full for them as soon as possible or in full for them is packaged together.
Mayan Kaplan
When you have everything available for me, then ship it.
Mayan Kaplan
There's so much detail.
Mayan Kaplan
You can go in it.
Mayan Kaplan
Now Otif is really great.
Mayan Kaplan
But how I can also connect between the merchant and supply chain is the cash conversion cycle.
Mayan Kaplan
Because the merchant is really key to the sales outstanding and the payment outstanding right.
Mayan Kaplan
In their relationship.
Mayan Kaplan
And then when you talk about supply chain, it's inventory outstanding, right?
Mayan Kaplan
So now you have those financial KPIs that you can use together as two organization discussing with finance and with the CEO to say here is how we as an organization better manage our cash and capital, right?
Anne Mazinga
Yeah, it sounds like everybody's benefiting from that.
Anne Mazinga
If you can do what you and Brandon are talking about Mayan, which is work off a similar metrics or at least use goals like OTIF to start out with, to get on the same page and then to start to look at how you combine really like your KPIs or what's driving the growth of the business in merchandising and in supply chain.
Anne Mazinga
I also like the customer perspective and I'm curious Mayan, like you mentioned, you know, as a customer, do I want to get five individual boxes or one box with five?
Anne Mazinga
Do you find that there's interest on the retailer side now to have visibility because it's yes, less money for me as a retailer to ship this product but also my consumers expectations are changing as to, you know, what's the more sustainable option or you know, what's happening.
Anne Mazinga
Like is that playing into some of the retailers investments in some of these, these strategies?
Mayan Kaplan
Absolutely.
Mayan Kaplan
And you'll hear the subject of sustainable supply chain coming up a lot.
Mayan Kaplan
Right.
Mayan Kaplan
And it's part of it as well is not only thinking how you within your organization is managing those expectations, but what is the supplier expectation and what is the customer expect?
Mayan Kaplan
I can switch that battery example to say okay, the supplier now shipped me five boxes of those batteries.
Mayan Kaplan
I need to open five boxes, I need to put them on the shelf, I need to do all those activities five times instead of I got one box with consolidated material, for example.
Mayan Kaplan
So any example that I give on the customer side, you can flip it on the supplier side because at the end of the day the retailer becomes the customer of the.
Anne Mazinga
Right.
Chris Walton
Great point.
Anne Mazinga
Right, Right.
Anne Mazinga
Oh well, I want to, I want to kind of start to close out the conversation with planning ahead for next year.
Anne Mazinga
The teams listening to this on this live event today are deep in the throes of kind of getting ready for 2025.
Anne Mazinga
So Brandon, I'd love to go to you first.
Anne Mazinga
Like what's your advice for them as they kick off some of these initiatives that we've talked about today or try to kind of merge the gap between, bridge the gap between their supply chain and merchandising teams?
Brandon Pierre
Yeah, I, I think, I mean I'll give a couple, a couple of thoughts there.
Brandon Pierre
So first off, I would challenge people to, on this, this term that we brought up, which is the term of the day apparently otiv, if you don't know how your suppliers are shipping you from an on time perspective, why not?
Brandon Pierre
I would challenge you on why don't you care about that?
Brandon Pierre
And if you are looking at that, have you set a goal towards what good should be and how did you arrive at what that goal of good should be?
Brandon Pierre
And have you communicated that to your suppliers?
Brandon Pierre
And then you look at the and in full and are they actually shipping meaningful?
Brandon Pierre
And again, if you're not measuring that, why not?
Brandon Pierre
And what does good look like?
Brandon Pierre
Because the OTIF concept brings those things together and it kind of creates that perfect marriage of it.
Brandon Pierre
But it starts with if you're not measuring it, why not?
Brandon Pierre
Even if you are, what does good look like and how are you communicating that out to other parties in your organization as well as your suppliers?
Brandon Pierre
Around what the expectations are.
Brandon Pierre
The other thing is if OTIF in that measurement piece feels too big as you're thinking about planning for next year, this might be the kumbaya of mine and I coming together, but it does, in my opinion the merchant team should sit there and it's some level of leadership.
Brandon Pierre
Sitting down with the supply chain team and saying to the supply chain group, what is the biggest disruption that goes on in the supply chain today that doesn't allow that keeps you from moving the goods through the supply chain as fast as possible.
Brandon Pierre
Just start with that question and then from there you can start to figure out, okay, what's my role in that?
Brandon Pierre
Oftentimes merchants don't even realize they play a role in what that disruption is.
Brandon Pierre
And then you can start to take that one big thing and start to unpack it and look at that.
Brandon Pierre
So and on the supply chain side, they need to be invested in what the merchant strategy is.
Brandon Pierre
What are the big categories you're going after?
Brandon Pierre
What are the channels?
Brandon Pierre
Am I set up for success to do that now?
Brandon Pierre
The best organizations are likely having that planning conversation at a high level.
Brandon Pierre
But I do think just even that intimate let's sit down and talk about it is critical for both parties.
Anne Mazinga
I mean Brandon, I think what you need to do is at NRF start handing out T shirts from SPSS booth that say your otif is off and you like we can help you find it and then they can wear that when they get back to their offices after NRF and then they can start that conversation.
Brandon Pierre
I'm more of a quarters guy and.
Chris Walton
But you know what Squeezy ball, you know, whatever.
Brandon Pierre
Yeah, yeah.
Anne Mazinga
Why would I say T shirt quarter zips are truly making a Comeback.
Anne Mazinga
It's the 90s reboot.
Anne Mazinga
Brandon.
Anne Mazinga
Of course, of course.
Anne Mazinga
Quarter zips.
Anne Mazinga
Mayan, what would your advice be for the listeners here as we wrap up?
Mayan Kaplan
So I would just repeat what Brandon said.
Mayan Kaplan
Just meet together, cross functionally align on one true north.
Mayan Kaplan
What is the metric that cross functionally will move us forward and then set up action plan toward it.
Mayan Kaplan
We are recommending is otif and if it is, then understand what each of those department needs to do.
Mayan Kaplan
Right.
Mayan Kaplan
It's not let's set up OTIF and our supply chain need to go and do all the work.
Mayan Kaplan
It's how do we educate both sides and assign activities for both sides to improve so we can continuously improve as an organization and achieve the growth that we set up.
Chris Walton
Yeah, I think that's a great point to close on the way I'D sum up what you guys both just said, too, is like, the first step is, you know, what is good, right?
Chris Walton
You got to define what good is.
Chris Walton
And then the next question, which I think is interesting too, is how good is your good?
Chris Walton
Which is a phrase that we love at Omnitalk, like, how good is your actual good?
Chris Walton
And that's the point of defining, you know, what you want that metric ultimately to be, you know, and so it's very good way to wrap this conversation up.
Chris Walton
So thank you both.
Chris Walton
It was a real pleasure to have you join us today.
Chris Walton
If people want to get in touch with either of you, what's the best way for them to do that?
Chris Walton
Mayan, why don't you start?
Mayan Kaplan
Yeah, for me, you can email me to my SPS email, which is mcaplanpscommerce.com you can send me a message on LinkedIn.
Mayan Kaplan
It's forward/my nk.
Mayan Kaplan
Or you can go into our website, spscommerce.com awesome.
Brandon Pierre
Brandon, please find me on LinkedIn.
Brandon Pierre
Seems to be the easiest way to network and connect across all of us folks across retail.
Brandon Pierre
Otherwise, you can find me via email@brpierrepspscommerce.com or else SPS will have a booth at NRF.
Brandon Pierre
It's booth 6757 and I will be there.
Brandon Pierre
Mine will be there.
Brandon Pierre
And we'd love to pick up the conversation there as well.
Chris Walton
Awesome.
Chris Walton
Well, that wraps us up.
Chris Walton
Hopefully everyone watching will never forget the acronym OT if ever again.
Chris Walton
It'll always be top of mind.
Chris Walton
Thanks to Brandon Pierre and Mayan Kaplan of SPS Commerce for sitting down with us today.
Chris Walton
And thanks to all of you that joined us live on LinkedIn.
Chris Walton
As always, on behalf of all of us at Omnitalk, on behalf of Anne and myself, be careful out there.